A month is closed when every day of fuel at every product reconciled (tank vs pumped vs delivered), every delivery landed on a business day, and the fuel journal passed its checks with nothing to review. A tank gain on an unreconciled day that matches a typical load is labelled a probable missing invoice.

Fuel journal checks, run every morning after the journals are generated: invoice vs delivery document, invoiced gallons, invoice arithmetic, fee rates vs the site's previous invoice, unit price vs Chevron's price notice + excise, and the workbook read back against the invoices. $ effect: + = billed more than expected (or than before). Circle K (Manny's) prices are not checked yet.

From the server's daily reconciliation (the same numbers as the Slack digest). S = short, O = over. Highlighted: more than $50. Grey = pending.

Cash alerts (last 14 days)

Allowance = 1% of gallons pumped + 130 gal a month (pro-rated to days reconciled). The bar shows how much of it is used; the tick is 100%.

Daily variance in gallons (+ = more fuel in the tank than expected). "Timing" = a delivery booked one day and seen in the tank the next; the pair nets out.

Batch match: every Passport card batch against Chevron's EFT. Running difference: all card sales Passport recorded vs everything Chevron paid (incl. contactless), cumulative — a missing batch shows as a step that stays.

Age of the newest file of each type in the archive copy. Summary files arrive after each store close (flagged after 30 hours); the Chevron journal (CPJR) lands a day later (flagged after 54 hours).